GOVERNANCE · CERTIFICATION AUDIT-LOG POLICY

Status History and Record Integrity

Each material certification action is entered in a dated status-history record tied to the certification it affects. Earlier entries remain part of the sequence when a later action or correction is recorded.

Status

Current

DOCUMENT ID

EP-GOV-SHR-001

VERSION

1.0

EFFECTIVE DATE

September 17, 2026

What a status-history entry contains

SEC. 01 · RECORD FIELDS

The record captures enough context to identify the action, establish its sequence, and connect it to the authority and certification involved.

Action and resulting status

The administrative action entered and, when applicable, the certification status that results.

Recorded and effective dates

When the entry was made and, if different, when the action took effect.

Responsible authority type

The authorized administrative function responsible for issuing or entering the action—not private staff details.

Certification reference

The unique certification record to which the action belongs.

Policy basis

The governing decision, process, or policy category supporting the entry, where applicable.

Correction relationship

A reference to any earlier entry clarified or corrected by the new entry.

How record integrity is maintained

SEC. 02 · INTEGRITY CONTROLS

Record integrity means preserving a usable sequence of authorized actions. It does not mean that an error can never occur; it means an error is addressed without obscuring the earlier record.

SEQUENCE

Entries remain chronological

Each material action receives its own dated entry so the order of certification events can be reconstructed.

Authority

Actions use defined permissions

Entries are made through the administrative functions authorized to issue or record certification actions.

Association

Every entry stays tied to a record

An action is linked to the applicable certification reference rather than maintained as an informal or standalone note.

Corrections

Corrections create a new, linked entry

If information requires correction or clarification, the corrective entry identifies its relationship to the earlier entry. The earlier entry remains in sequence so the administrative history is not silently rewritten.

What “preserved” means

No ordinary overwrite

Later decisions may change current standing, but they do not replace the historical fact that an earlier action occurred.

What the public registry shows

SEC. 03 · DISCLOSURE

The authoritative public registry and the retained administrative record serve different purposes. Public verification is intentionally limited to information needed to identify and interpret a certification’s published standing.

PUBLIC REGISTRY

Information available for verification

A public record displays:

✓

Certification holder or certified entity

✓

Unique Certification ID

✓

Validity period

✓

Current certification status

✓

Any publicly disclosable status information

ADMINISTRATIVE RECORD

Information not necessarily public

The retained record may also contain:

—

Internal assessments and review notes

—

Evidence or supporting documentation

—

Private correspondence and contact details

—

Nonpublic administrative identifiers

—

Information restricted by privacy or policy

Current standing: the public registry reflects the latest recorded action that affects published certification status. A certificate, screenshot, or informal statement does not override the authoritative registry record.