Privacy Policy
1. Introduction
ElitePetz Certification Authority ("ElitePetz," "the Authority," "we," "us") operates a private certification system for entities within the companion animal breeding sector.
This Privacy Policy explains how we collect, use, store, and disclose information through our website and certification platform (the "Platform").
By creating an account, submitting an application, or using the Platform, you consent to the practices described in this Policy.
2. Information We Collect
ElitePetz collects only information necessary to operate the certification system.
A. Account Information (Wix Members)
When creating a member account, the Platform may collect:
➤ Name
➤ Email address
➤ System-generated Member ID
➤ Authentication credentials (processed through Wix authentication services)
Passwords are handled by Wix infrastructure. ElitePetz does not store plain-text passwords.
B. Application Information
When submitting a certification application, we collect:
➤ Applicant name (individual or business)
➤ Email address
➤ Country of operation
➤ Species/Breed category
➤ Description of breeding activity
➤ Confirmation that the applicant has read and agreed to: Certification Standards, Code of Ethics, Terms of Use, Privacy Policy
Agreement confirmation is recorded as part of the application record and must be affirmed for submission to proceed.
Each submission is stored as a separate record in the Applications database.
C. Certification Records
If an application is approved, a certification record is created containing:
Certification ID
➤ Linked application ID
➤ Country of Operation
➤ Species/Breed Category
➤ Certification status
➤ Approval Date
➤ Activation Date
➤ Verification Link
➤ Expiration Date
Rejected applications do not create certification records.
D. Status History (Audit Log)
ElitePetz maintains a structured, append-only audit log.
This log records:
➤ Status actions (Submitted, Approved, Rejected, Suspended, Revoked, Reinstated)
➤ Timestamp of action
➤ Actor type (Applicant or Admin)
➤ Administrative reasoning
Audit entries are permanent and are not edited or deleted as part of standard operations.
This structure preserves institutional record integrity.
E. Contact Form Submissions
If you submit an inquiry through the official contact form, we collect:
➤ Name (if provided)
➤ Email address
➤ Message content
ElitePetz does not maintain public customer service email accounts.
F. Technical and Usage Data
Through Wix hosting infrastructure, certain technical data may be collected automatically, including:
➤ IP address
➤ Browser type
➤ Device type
➤ Usage analytics
This information is processed through Wix hosting services to maintain system functionality and security.
3. How We Use Information
ElitePetz uses collected information solely to:
➤ Operate and administer the certification system
➤ Evaluate applications
➤ Maintain certification records
➤ Record governance decisions
➤ Publish certification status in the public registry
➤ Respond to official communications
➤ Maintain system security and integrity
ElitePetz does not sell or rent personal information.
ElitePetz does not use applicant data for advertising purposes.
4. Public Registry Disclosure
The public certification registry may display:
➤ Certification ID
➤ Entity Name
➤ Country of Operation
➤ Species/Breed Category
➤ Certification Status
➤ Activation Date
➤ Expiration Date
➤ Status history (where applicable)
The registry displays certification-related data only.
Internal administrative notes, login credentials, and backend audit metadata are not publicly displayed.
5. Legal Basis for Processing (Where Applicable)
Where required by applicable law, ElitePetz processes personal data based on:
➤ Consent (account creation and application submission)
➤ Legitimate interest (operation of a structured certification system)
➤ Contractual necessity (administration of certification status)
6. Data Retention
ElitePetz retains:
➤ Application records
➤ Certification records
➤ Status history entries
➤ Agreement confirmations
as part of maintaining institutional and audit integrity.
Because certification history forms part of a structured governance record, certain records may be retained indefinitely unless legally required otherwise.
7. Data Security
The Platform operates on Wix hosting infrastructure.
Security measures include:
➤ Account-based authentication
➤ Role-based administrative access
➤ Backend business logic separation
➤ Structured CMS data storage
While reasonable technical measures are used, no internet transmission is completely secure.
8. Data Sharing
ElitePetz does not sell, rent, or trade personal data.
Information may be shared only:
➤ With Wix as hosting and infrastructure provider
➤ If required by law
➤ To protect the integrity of the certification system
➤ In connection with legal enforcement
ElitePetz does not share applicant information with buyers, breeders, or third parties for marketing purposes.
9. International Users
ElitePetz operates from the United States.
Information may be processed or stored outside a user's country through Wix hosting infrastructure.
By using the Platform, you consent to such processing
10. User Rights
Subject to applicable law, users may request:
➤ Access to their personal data
➤ Correction of inaccurate information
➤ Deletion of account data, where compatible with audit retention obligations
Requests must be submitted through the official contact form.
Certification audit entries and status history records may not be deleted if retention is necessary for institutional record integrity.
11. Children
The Platform is not intended for individuals under 18 years of age.
ElitePetz does not knowingly collect information from minors.
12. Changes to This Policy
ElitePetz reserves the right to update this Privacy Policy.
Revisions will be reflected by an updated Effective Date.
Continued use of the Platform constitutes acceptance of the revised policy.
13. Official Communications
All privacy-related requests must be submitted through the official contact form available on this Platform.
ElitePetz does not maintain public email addresses for privacy correspondence.